Like ships passing in the night ....
I just moved this year from NoVA to New Jersey. A bit farther from the show, too.
Regarding tables, I think Barry is right on about a) the logistical difficulties, and b) the idea of a group just getting together and getting a table being the most feasible way to do it.
Having a "forum" table for selling items is problematic for a number of reasons. First, the EAAF is not an entity in any sense, and so could not rent a table in any sort of official, or even literal, sense. Second, we at the forum take great pains to remain a "neutral" party in all respects with regard to discussing, collecting, buying, and selling ethnographic weapons. It is not within our purpose to engage in commercial activity, which implicates a number possible of legal issues as well.
I suppose it is not out of the question to design a forum-sponsored display table at the show, but again the logistics of renting, manning, etc. the table could be complicated. There has been discussion of forming an official ethnographic arms & armor society of some sort. The symposium has since its second year been presented by "The Ethnographic Arms & Armor Heritage Society, an unofficial shadow organization," and the idea has been circulating to make it an official organization (hopefully we can all discuss it a bit at the symposium this year). Such an entity would be in a much better position to set up a display table at someplace like the Baltimore show, but that would of course have to be determined by whatever eventual organization is created.
People tend to congregate at Artzi & Avner's table (Oriental Arms), or at Jimmy Manteris' or Richard Wagner's tables, during the show and to assemble for lunch. You can't miss Richard's table, not only because of the stunning display, but because he has the prime spot just inside the door.
Oriental Arms is always near the beginning of the second row, readily identifiable my the tall racks of eye candy, and the large group of shady characters loitering around in front of it.
Jimmy is usually a few rows further over (he's the tall guy in the straw hat).